How AI supports everyday office life - and which tools help

Artificial intelligence (AI) offers numerous opportunities in everyday office life to make work more efficient, faster and less error-prone. AI can help with a wide range of tasks - from organisation to data analysis. Typical areas of application and suitable AI tools are described below:

1. automation of routine tasks

Many recurring activities such as scheduling appointments, sorting emails or creating simple documents can be automated using AI-supported tools.

Helpful AI tools:

• Microsoft CopilotAutomates tasks in Word, Excel and Outlook.

• Google Duet AISupports Google Docs, spreadsheets and email management.

• CalendlyAutomates appointment scheduling and booking.
  
  

2. text and content creation

AI can help with writing emails, reports, presentations and marketing texts. The quality and speed of text production is significantly increased.

Helpful AI tools:

• ChatGPTSupport with formulations, brainstorming and text optimisation.

• GrammarlyAI-based spelling and grammar check and style advice.

• Jasper AI: Creation of marketing texts and social media content.
  
  

3. data analysis and evaluation

AI can analyse large amounts of data more quickly and process it in an understandable way, which is particularly beneficial in controlling, marketing and management.

Helpful AI tools:

• Power BIInteractive dashboards and automated data analyses.

• TableauData visualisation and AI-supported trend analyses.

• MonkeyLearnAI-supported text and sentiment analysis.
  
  

4. information search and knowledge management

AI-supported search and knowledge management systems help to access relevant information more quickly.

Helpful AI tools:

• Microsoft Copilot/SharePointIntelligent search functions in the company network.

• ChatGPT / Perplexity AIQuick summaries of complex topics or sources.

5. customer service and communication

AI can speed up customer contact, for example through chatbots or email response assistants.

Helpful AI tools:

• Zendesk / IntercomAutomated customer communication.

• FreshdeskSupport in helpdesk management with AI.

6. creative work and design

AI can also provide valuable impetus when creating graphics, presentations or concepts.

Helpful AI tools:

• CanvaAutomated design proposals and image editing.

• DALL-E / MidjourneyAI-generated images for presentations or social media.

Fazit:

Artificial intelligence can be used in a variety of ways in everyday office life - from increasing efficiency in routine tasks to providing creative support for complex projects. The selection of the right AI tool depends on individual requirements and the area of activity. Those who specifically integrate AI solutions can save time, increase the quality of work and concentrate more on value-adding tasks.